Privacy Policy

Last updated: 9 November 2026

This notice explains how Embed Talent handles personal information when clients enquire about recruitment, candidates explore or apply for roles, and people use our website.

1. Who we are

Embed Talent is a recruitment service operated by FBU Solutions Ltd (company number 12746060). FBU Solutions Ltd is responsible for deciding how personal information is used for the website, client enquiries and our recruitment services, except where we act only on a client’s documented instructions. Contact us at info@fbusolutions.com or write to Winston House, 2 Dollis Park, Greater, London N3 1HF, United Kingdom.

2. Information we collect

Depending on how you interact with us, we may collect contact and business details, hiring requirements and communications from clients; and from candidates, CVs, contact details, work and education history, qualifications, application responses, interview and assessment notes, references or other information they choose to provide. The application form for each role may ask different questions. We may also receive candidate information from clients, referrals, professional networks or publicly available professional sources. Website use may generate technical information such as device, browser, IP address and page activity.

3. How we use information

• To respond to hiring enquiries and discuss or provide recruitment services.
• To advertise roles, assess applications, communicate with candidates and clients, and support recruitment decisions and placements.
• To maintain our records, website, forms, security and service quality, and to meet legal obligations.
• To send marketing only where permitted by law and consistent with your preferences. You can opt out of marketing at any time.

Depending on the activity, we rely on steps requested before entering a contract, performance of a contract, our legitimate interests in providing recruitment services and operating the business, legal obligations, and consent where required. Where we rely on legitimate interests, those interests include sourcing and assessing suitable candidates, responding to clients and managing recruitment activity fairly and securely.

4. Candidate information and sharing

We use candidate information to consider you for roles and, where appropriate, share relevant profile information with the hiring client. We will explain the role and identify the client as soon as reasonably practicable before sharing identifiable information where the client was not identified at the outset. We limit information shared to what is relevant to the recruitment stage. We do not make recruitment decisions solely by automated processing.

5. Service providers and international transfers

We use service providers to operate the website and recruitment process, including Webflow for website hosting, Jotform for enquiry and role application forms, and Recruit CRM for job and recruitment records. They may process information on our behalf and under their own platform terms. Information may also be shared with hiring clients, professional advisers, authorities where required by law, or a successor to our business. Some providers may store or access information outside the UK. Where this happens, we will use a lawful transfer mechanism and appropriate safeguards where required. Contact us for further information about safeguards relevant to your data.

6. How long we keep information

We keep information only for as long as needed for the recruitment or enquiry purpose, to maintain appropriate recruitment records, resolve disputes, and meet legal or regulatory requirements. Retention depends on the type of record, whether a recruitment process or client relationship remains active, and applicable legal obligations. We periodically review records and securely delete or anonymise information when it is no longer needed. Please ask us for information about the retention period relevant to your records.

7. Your rights

Under data protection law, you may have the right to request access to, correction or deletion of your personal information, to restrict or object to some processing, and to receive certain information in a portable form. Where processing relies on consent, you may withdraw it at any time. These rights are subject to legal conditions and exceptions. To make a request, email info@fbusolutions.com. You can also complain to the UK Information Commissioner’s Office at ico.org.uk/make-a-complaint.

8. Cookies and third-party forms

Our website and embedded third-party tools may use cookies or similar technologies for functionality, security and, where enabled, analytics. Your browser settings and any cookie choices presented on the website can be used to manage these technologies. We will review the cookie behaviour of Webflow and embedded Jotform forms before launch.

9. Updates and contact

We may update this notice when our services or data practices change. The revised date above shows when it was last updated. For questions or privacy requests, contact info@fbusolutions.com or write to FBU Solutions Ltd, Winston House, 2 Dollis Park, Greater, London N3 1HF, United Kingdom.